**Recent Notebook
A permanent notebook devoted to your most recently created entries. They will be automatically removed after a period of between 7 and 99 days that you can specify in the Settings dialog. If you keep it sorted by time, it is a great way to help recall what you were up to a while back You can change this notebook' name if you wish, but it cannot be deleted.

**Results Notebook
A permanent notebook devoted to having the entries that satisfy a Quick Search added to it. It is also the default destination in the Manager. This notebook is continually emptied and refilled. You can change its name if you wish, but it cannot be deleted.

Put an entry into one or more notebooks. Adding can be done on a single entry by using a menu choice, or on many entries using the Manager. Entries can also be added using drag and drop. Although the same entry can be added to a notebook many times, there will be only one instance of it there: Boswell checks for duplicates and keeps them out.

Archive (noun)
The largest component of the library; a chronological collection of all the archived entries. You can treat it as a single entity when searching. You cannot directly view the entire contents of the archive any more than you can simultaneously open all the files on your hard drive, but it can be used in the Manager as the source for entries to be added to notebooks. This way you can be certain that your search did not overlook any possible matching entries. Not all archived entries reside in notebooks, nor do they need to, but all can be found by a search of the archive.

Archive (verb) Removes an entry from the journal and permanently stores it in the archive. If you wish, the entry can also be added to some notebooks at the same time.

Archived Entry
An entry which has been preserved in the archive. Its text, comments, and title can no longer be changed. All entries in notebooks are archived, but not all archived entries are in notebooks. Archived entries can exist in the archive without being in any notebook. Archived entries cannot exist in the journal. Although unchangeable, archived entries can be cloned and their text can be copied and pasted. The tag of an archived entry in a notebook (called a notebook entry) can still be changed, however. Archived entries do not need to be added to any notebook to be accessed: the Manager can always be used to search the archive for them and add them to a notebook for display when needed. An entry may be removed from a notebook, but it is never destroyed. It remains in the archive and can be added back to any notebook at any time.

Archived Time
A time stamp showing when the entry left the journal and entered the archive. Later, it can be very useful to know that the entry did not change after this time. Together with the creation time, this provides an entry's "life span."

Archive a journal entry and add it to notebooks without displaying a dialog box. Boswell simply uses the notebooks it discovered by examining the entry for filters. You can see what those notebooks will be by looking at the sub menu in the journal entry's tools pop-up menu and under the Entry menu. Entries may not exist in the journal for more than thirty days. This keeps the number of journal entries small and manageable. Boswell will auto-archive those which have remained there beyond a time limit of between one and thirty days which you can specify in the settings dialog box.

Automatically preserve the state of the library on disk without bothering you with a dialog. This happens in the background at intervals you specify in the settings dialog box. These can be expressed as amounts of time, or entries, or both. This can be very helpful if there is ever a system crash.

Create a new journal entry whose contents starts off as a copy of the of the "parent" notebook entry. Not to be confused with versionize.

A text field in an entry's header that can hold 255 characters of whatever information about an entry you wish to archive with it. A perfect place for filters.

Creation Time
A time stamp showing when the entry was created in the journal. Later, it can be very useful to know that the entry did not exist before this time. Together with the archived time, this provides an entry's "life span."

An item in the journal and later in the archive and probably some notebooks as well; comparable to a page in a paper notebook. An entry is not of fixed length, although it is assumed to be short. It can contain up to 32,000 characters of any text you wish which is roughly ten printed pages. It has an informational header as well as a larger content area for text. It is modifiable while it is in the journal but becomes non-modifiable when it is moved into the archive and notebooks.

Entry Header
The top part of an entry is called the header. It contains information about the contents as well as some pop-up menus. This "meta-information" consists of various "fields", or pieces of information about an entry, including its title and time of creation among others. These fields are very useful when sorting or hunting through entries with the Manager.

Make a copy of an entry or a notebook as a Mac text file for use by other applications.

Character strings linked with specific notebooks. When Boswell examines a journal entry and encounters a filter in the entry's header or content text, the notebooks linked with that filter are added to the suggested destinations list. You can see that list in the archive dialog, under the Entry menu, or in the journal entry's tools pop-up. A notebook's name is always considered a filter for that notebook. All the filters are displayed in a list in the journal pane. Double-clicking on a filter in that list will append it to the currently displayed entry's comments. You can drag selected items from the list and drop them into a journal entry's comments or contents where they will appear as if you typed them out. You can also drop them on selected entries in the header grid.

Header Grid
Displays the header field information for all the entries in a notebook or the journal. In notebooks, it can be used with drag and drop to add many entries to other notebooks. In the journal, it can be similarly used to append filters and notebook names to the comments of many entries. The entries in a notebook can be sorted by clicking on the title of a column. Current sort keys are displayed in bold text if they are in ascending order and bold italic text if descending.

A menu and a popup that shows you the last 32 entries you have viewed. Selecting one of them will display it again. If necessary, the journal and notebook panes will be swpped to do this. Keying command-1 will enable you to switch back and forth between the last two entries.

Make journal entries out of the content of ordinary Mac text files; one entry is created for each file. As well as importing individual text files, you can import all the text files in a folder at one time using a single menu choice. If the file contains more text than a single entry can contain, multiple entries will be created.

Info Strip
An area at the top of the library window that contains some buttons for frequently performed tasks. These can be triggered from the menus too. The number of entries in both the notebook and the entire library are displayed as well. There is also a Quick Search box that will search all the entries in the archive to find those containing the text you specify

A specialized notebook into which new modifiable entries can be created or imported. There is only one journal in a library, but it should not grow infinitely -- you are expected to archive or auto-archive frequently. Unlike a normal notebook, the journal cannot be deleted. Neither can it contain archived entries: the journal is the only place journal entries can exist and it contains nothing else.

Journal Entry
An entry in the journal. Its text can still be changed. There should be few of these. They can be versionized and cloned. They cannot exist in notebooks. All entries, including imported ones, start out as journal entries. There are four ways to create a journal entry: 1. You can choose "New Entry" from the Entry menu or click on the "New Entry" button in the Info Strip. This starts an empty entry that is ready for keying. The source will be a signature you can specify in the settings dialog. 2. A text file can be imported to create a new journal entry. The contents starts off as a duplicate of the file's text and the source is the text file's name plus the folder that contained it.Similarly an existing entry can be cloned to start a new entry. The content text will be a duplicate of the "parent" entry's and the source will be the parent entry's title 4. Lastly, a journal entry can be versionized. This auto-archives it from the journal, but then creates a clone of it in the same place. You notice scarcely any difference because only the source and creation time stamp change.

The whole magilla. All the pieces (notebooks, the archive, and the journal) that comprise your Boswell system. Because of the Mac's document paradigm, you can have more than one library, but why would you want to? Only one library can be open at one time

Library Window
Where notebooks get displayed. A window that shows one entry in one notebook at a time, but can show any entry in any notebook. It will also display the journal and its list of filters. It has a button that will let you switch between these two panes. This window cannot be closed.

A dialog window where you perform actions on groups of entries in the archive, journal, or notebooks. Entries which meet the selection criteria, can be removed from or added to other notebooks. The entries can also have their tag changed and journal entries can be selected for archiving and auto-archiving.

A collection of archived entries; assumed to share a common topic; a view of a subset of the archive. The entries can be sorted by several criteria.

Notebook Entry
An archived entry that has been added to one or more notebooks. Not all archived entries need be notebook entries.

A generic term for Boswell notebooks that includes the journal as well

Permanent Notebooks
Specialized notebooks Boswell creates that it needs to function. They are the journal for new entries, **Recent for recent entries, **Results to contain the entries found by a Quick Search, and __Ignore for entries you never want to see again. You cannot delete them, but, except for the journal, you can change their names if you wish.

Quick Search
A quick way to find entries that contain some specific text. It empties the **Results notebook, examins the content and header text of every entry in the archive except those in the __Ignore notebook, and then displays the **Results notebook to show you what it found. You can do the same thing using the Manager. This is just a simpler and easier way to satisfy your most frequent queries.

Take an entry out of a notebook. If a journal entry is archived, it will be removed as well. A single entry can be removed by using a menu choice, or many entries can be removed by using the Manager. Removing an entry from a notebook does not destroy it because the original still exists in the archive.

Settings A dialog box where you can set default values and customize your library.

Source Where an entry came from. The possibilities are that you keyed it, cloned it from an existing entry, or imported it from a file. If imported from a text file, the folder and file names are used as the source; if cloned, the original entry title is used. When you key the entry, the source is a user-specified signature that you set in the settings dialog.

Stationery Entries
Born to be cloned, these entries serve as reusable "forms." Comparable to printed pads for phone messages and such. Great for making mini-databases like a personal address book. A few for phone messages, addresses, and people can be found in the starter documentation library that comes with Boswell. You will probably have a notebook that contains nothing but stationery entries to have them handy for easy cloning.

Labels on entries; simply user-specified strings displayed on the first line of the entry header. There is one per entry per notebook; the same entry can have a different tag in every notebook that contains it. They are the only alterable value in a notebook entry. Tags are very useful as sort keys and status indicators.

Time Stamp
The current time in whatever format the Finder is using or in a sortable "YYMM-DD-HHMM" format. You can choose which one to use in the settings dialog box. It can be used as a suffix on default entry titles. This way you do not need to worry about (and may actually take advantage of) duplicate names. All entries have the time stamp of their creation in their entry header; notebook entries have the time stamp of their archiving as well. You can insert a time stamp into text by using a menu choice or by keying command-T.

The name of an entry; its primary identifier. This appears at the top of the entry, much like the headline on a newspaper story or the subject of an e-mail message. You set the default title in the settings dialog box. Titles need not be unique, but your life will be much easier if it is an accurate description of the entry's contents. Titles on journal entries can be changed.

Preserve the state of a journal entry by making a copy of it in the archive. It is an easy way to do what is essentially an auto-archive followed by a clone. Very handy for writers.

__Ignore Notebook
A permanent notebook containing any entries you wish excluded from searches. You can change its name if you wish, but it cannot be deleted. Lookupon it as a trash can that never needs to be emptied.